Primer on Interagency Agreements
18F relies upon a legal device known as Interagency Agreements (IAAs) to work with other government agencies. This document outlines what you need to know—and, more importantly, what you need to do—to help us draft an agreement that works for everyone.
IAAs are comprised of two documents: a set of General Terms and Conditions and one or more Order Requirements and Funding Information documents. The General Terms and Conditions provide a broad outline of the nature of the relationship between our agencies. Each Order Requirements and Funding Information document details a specific project’s statement of work, proposed cost, and period of performance. While there’s only one set of General Terms and Conditions per IAA, there may be multiple Order Requirements and Funding Information documents for different projects or performance periods.
IAAs only obligate funds when your agency issues its first order requirements document. Obligated funds are transferred to 18F as payment when we invoice for services or products we’ve delivered. If a project comes in under budget, these funds may be deobligated by your finance office and used for other purposes.
Every agency has different policies on who can sign an IAA. Generally, signing an IAA requires signatures from both a program official (with authority to sign the agreement) and a representative of the chief financial officer (with authority to sign the agreement and obligate the necessary funds). Please check with your agency’s Office of the Chief Financial Officer to find out who can sign these documents.
Finally, due to the way that 18F executes its IAAs, we also require a Determination and Findings statement including three provisions: that the IAA is in the best interest of the government, that the product or services cannot be obtained conveniently or economically by contracting with a private source, and that 18F has the capability or expertise to provide services not available within your own agency. Depending on your agency’s policy, the Determination and Findings statement may require the signature of the program official responsible for this agreement or a contracting officer. Please check with your Office of the Chief Financial Officer to determine who can sign. If the agreement is for an assisted acquisition, a contracting officer’s signature is required.
What we’ll need from you
Completing the IAA process usually takes about four weeks. Much of that time is spent creating a mutually agreeable statement of work. 18F initiates this process by drafting a statement of work and sharing it with you for comment.
Once the statement of work is agreed upon, we’ll require a few additional pieces of information, including contact information for your program official (the person from your agency with the authority to sign the IAA) and your funding official (the person from your agency with the authority to obligate the funds needed for the IAA) as well as information about the type of money you’ll use to pay 18F (for example, “one-year,” “multi-year,” or “no-year”) and financial codes from your finance office. We’ll send you a form to collect this information.
We are happy to help with the IAA process—we’re just as excited to start working together as you are! Feel free to contact Acquisitions and Agreements Lead Joshua Bailes anytime.